Last updated: [June24,2026]
This Privacy Policy explains how SPEDi (“we”, “us”, “our”) handles personal data and other information in connection with the Japan Negotiation Strategy — Lite tool and the Japan-Tech Bridge pages on this website (together, the “Services”). It applies to visitors worldwide, including users in Japan, the EEA and the UK.
1. Who we are (data controller)
The controller of your personal data is SPEDi, a company incorporated in Japan, represented by Satoshi Kubo (Founder & CEO).
Address: 1-5-6 Kudanminami, Chiyoda-ku, Tokyo 102-0074, Resona Kudan Building 5F KS Floor, Japan.
For any privacy matter or request: customer-spedi@spedi.co.jp or our contact form.
2. Information we handle
What you enter into the Lite tool. The text you type (your situation, goals, notes). Please do not enter other people’s personal data; use placeholders (e.g., “Company A”, “their engineer”) instead of real names. If you do include personal data, we process it only to generate your analysis. This text is not stored on our servers after the result is returned. Even temporary handling of personal data is “processing” under applicable law, and we handle it accordingly.
Contact form data. If you contact us (for example, the “Tell us about your needs” form), we collect the name, email address and message you provide so that we can respond.
Technical data. Our hosting may record standard technical data (such as IP address, browser type and pages viewed) needed to operate and secure the site.
3. Our AI provider
To generate your analysis, the text you submit to the Lite tool is sent to our AI provider, Anthropic, which processes it under our commercial agreement and a Data Processing Agreement (DPA). Under that agreement, your input is not used to train AI models and is not retained after the result is returned. This processing takes place in the United States (see “International transfers” below).
4. Legal bases for processing
Where the EU/UK GDPR applies, we rely on the following legal bases:
Providing the analysis you request — your consent, which you give by ticking the consent box before you run the tool, and/or steps taken at your request.
Sending your input to our AI provider and processing it in the United States — your consent (the same box), together with the safeguards described below.
Responding to your inquiries — steps taken at your request and our legitimate interests in handling communications.
Operating, securing and improving the Services — our legitimate interests.
Where Japan’s Act on the Protection of Personal Information (APPI) applies, we obtain your prior consent before providing your personal data to a third party located in a foreign country (our AI provider in the United States), and we otherwise rely on appropriate safeguards.
5. International transfers
Your input and certain other data are transferred to and processed in the United States by our AI provider. For transfers from the EEA or the UK, we rely on appropriate safeguards, such as the Standard Contractual Clauses incorporated in our provider’s Data Processing Agreement. For transfers of personal data outside Japan, we obtain your consent (via the consent box) and/or rely on equivalent safeguards as required by the APPI.
6. Retention
Lite tool input: not stored after the analysis is returned.
Contact inquiries: kept only as long as needed to handle your request and for reasonable record-keeping.
7. Your rights
Depending on where you live (including under the EU/UK GDPR and the APPI), you may have the right to access, correct, delete, restrict or object to the processing of your personal data, to data portability, and to withdraw consent at any time.
Please note: because the text you enter into the Lite tool is not stored after the result is returned, we generally hold no tool input to access, correct or delete after the fact. These rights apply to personal data we actually hold (for example, contact inquiries).
To exercise any right, contact us at customer-spedi@spedi.co.jp. You also have the right to lodge a complaint with a supervisory authority — in Japan, the Personal Information Protection Commission (PPC); in the EEA or the UK, your local data protection authority.
8. Cookies
We use only the necessary cookies required to operate and secure the website. We do not use advertising cookies or third-party analytics cookies. If this changes, we will update this Policy and provide appropriate consent controls.
9. Children
The Services are intended for business users and are not directed to children.
10. Changes to this Policy
We may update this Policy from time to time. The “Last updated” date above shows the current version.
11. Contact
SPEDi — represented by Satoshi Kubo (Founder & CEO) — 1-5-6 Kudanminami, Chiyoda-ku, Tokyo 102-0074, Resona Kudan Building 5F KS Floor, Japan — customer-spedi@spedi.co.jp / contact form.